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Programmes Officer

Background

We are looking for a Programmes Officer to join our EPD team in Brussels. The Programmes Officer will assume project management responsibilities in the context of two EU-financed electoral support projects implemented in Burundi and in Liberia. Both projects aim to strengthen electoral processes and to provide support to key stakeholders, such as citizen observer groups as well as electoral management bodies, among others.

Accountabilities and key relationships

The Programmes Officer will be based in Brussels and will report to the Head of Programmes (based in Germany). The Programmes Officer will work in close cooperation with other project staff in EPD. Close cooperation with assigned project experts (including those based in the target countries) and team members of project consortium members will be necessary.

Duties and responsibilities

Project management

  • Assuming primary responsibility for the planning, implementation and follow-up of project activities, for assigned projects, ensuring the delivery of outputs and contributing to the achievement of project outcomes; 
  • Drafting narrative reports and supporting/reviewing financial reports in compliance with EPD’s and funders’ requirements, drawing to the attention of Head of Programmes any issues arising from those reports;
  • Ensuring overall compliance of assigned projects with EPD’s and funder’s procedures;
  • Conducting visits to the project countries, for assigned projects;
  • Maintaining appropriate records on EPD’s activities and projects and providing relevant input for EPD’s social media and website.

Partner management

  • Being the first point of contact on administrative and substantive matters with funders and EPD’s partner organisations; resolving issues raised within the limits of authority of the role and referring as necessary to other relevant EPD staff;
  • Ensuring that EPD’s partner organisations are provided with instructions to enable them to fulfil their operational and reporting responsibilities in accordance with contract procedures for assigned projects;
  • Liaising with EPD’s partner organisations to ensure the quality and timely implementation of their interventions, and monitor their costs against their budgets;
  • Reviewing EPD’s partner organisation’s narrative reports to to ensure activities and outputs are delivered as planned;
  • Reviewing EPD’s partner organisation’s financial reports to assess accuracy of presentation and compliance, verifying project expenditure and supporting documents and liaising with partners on clarifications if necessary;
  • Maintaining strong working relationships with EPD’s consultants.

Other tasks

  • Contributing to the conceptualisation and development of EPD’s programmatic approach on electoral support (AHEAD). 
  • Supporting in the organisation of the EPD Elections Working Group;
  • Contributing to programme and project funding bids, or elements of them, in conjunction with the Head of Programmes, as well as EPD member organisations;
  • Participating as a member of EPD’s core team in the wider development of the organisation, sharing common tasks as required from time to time.

Requirements

  • Bachelor’s degree in political science, international development, social sciences, or a relevant field is required;
  • Minimum of 3 years of experience in project management, preferably within international development or democracy support contexts;
  • Demonstrated experience in electoral support activities is required;
  • Experience in fragile contexts, including in African countries is an asset;
  • Demonstrated experience with monitoring, evaluation, and learning processes is an asset;
  • Excellent written and spoken English and French is required.

Application procedure

Interested applicants should send a CV and the completed application form (available below), together in one document to [email protected] by Monday, 25 July 2024 (23:59 CET).

Please submit your application with the following email title: “LAST NAME – FIRST NAME – Programmes Officer Application”.

Interviews will take place in late July and/or early August 2024. Candidates selected for an interview will be asked to complete a written exercise of approximately 45 minutes (online or in presence). 

The expected start date is in August 2024.